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EA Contingency Planning

All faculty-directed MSU Education Abroad programs (including Domestic Study Away) are required to submit a Contingency Planning form.

 

In brief - Education Abroad Contingency Planning

All faculty-directed programs must submit the relevant Contingency Planning online form at least 6 weeks prior to your departure.

You can review the questions on the word doc version of the Contingency Planning. Please still plan on submitting your responses via the Qualtrics form when you are ready.

  1. Fill out the relevant Contingency Planning form in Qualtrics at least 6 weeks prior to your program departure. There are two different forms: (1) the online Education Abroad Contingency Planning form for international faculty-directed programs, and (2) the online Domestic Study Away Contingency Planning form for US-based faculty-directed programs.
  2. The Primary Contact will receive an email confirmation with a copy of the submitted response.
  3. Global Safety (globalsafety(at)msu.edu) and the EA Program Coordinator will receive a copy of the response as well.
  4. The Primary Contact should forward the completed form to any on-site staff as well as Sections 1-4 to the participants. (Domestic Study Away programs need only share Sections 2-4.)

Considerations and Resources

Once the online form is submitted, the Primary Contact will receive an email record of the completed form.

  • The EA Primary Coordinator and Global Safety will also receive a copy of this email.
  • All Primary Contacts are encouraged to share (1) the full form with any key staff on campus as well as all on-site staff and (2) Sections 1-4 with all student participants (Sections 2-4 for Domestic Study Away).

This is one step in preparing to lead an Education Abroad program.

  • All faculty-directed programs are required to have two qualified on-site staff.
  • All MSU Program Directors and Assistants (including on Domestic Study Away) must participate in Critical Incident Management training before program departure.

International programming: We strongly recommend connecting with International SOS to understand what support they can offer before and during your program. This can include providing nearby medical facilities, clarifying mental health resources in the program location, highlighting any risks in your location or due to program activities, etc.

  • They can be reached 24/7 at 1-215-942-8478 (allow 48 hours for a written follow up) or by email at philadelphia(at)internationalsos.com.
  • Program Directors with experience using a specific local facility should mention this to International SOS.

Please note that International SOS is not available to provide comprehensive support for MSU Domestic Study Away programs.

 

If you have any questions or concerns while completing the EA Contingency Planning form or in other stages of your program planning, please contact your EA Program Coordinator or the Office for Global Health, Safety, and Security. 

Critical Incident Management Training

All on-site Program Directors and Program Assistants must attend CIM training this year. More information and instructions for registering for a live virtual seminar is available.